New Zealand companies need to include the following in their share register at a minimum and keep a record of these details from the last 10 years:
- the number and types of shares every shareholder owns. (As a comparison, the Companies Office register currently only includes details for the 20 largest shareholders, and does not record different share classes/ or types).
- all shares issued by the company and the shareholder details
- details and dates of any repurchase or redemption of shares for each shareholder
- details and dates of any transfer of shares by each shareholder
- an alphabetical list of the shareholders’ names with their residential addresses or registered office (if they are a company)
- any restrictions or limitations on the transfer of shares and where to find these details.
Australian companies need to include the following information on their share register:
- member name and addresses
- the dates on which entries on the register are made
- the number of shares in each entry
- the total number of shares held by each member
- whether the member is holding the shares for its own benefit (beneficially held) or for the benefit of others
- the class or classes of shares
- the share numbers (if any), or share certificate numbers (if any)
- whether the shares are fully paid (including the amount paid or unpaid on the shares).